ICOM KYOTO 2019

25th General Conference

1-7 September, 2019

How to Become a Exhibitor

 

During ICOM KYOTO 2019, for 3 days from Monday, September 2 to Wednesday, September 4, 2019 there will be museum fair which is the exhibition for many companies in museum and culture field at the same venue, Kyoto International Conference Center (ICC Kyoto). It is the best place to present your products, ideas, solutions and projects to more than 3,000 museum professionals in inside and outside of Japan.
Please consider exhibiting for this great opportunity.

前大会展示会の様子

Scene of the exhibition area at the previous General Conference

 

Venue

Kyoto International Conference Center Event Hall, New Hall

 

Exhibition Opening Hours (Tentative Plan) ※For details on exhibitions, please click here.

Set-up Sunday, September 1 12:00–21:00 (Tentative)
Opening Time Monday, September 2 12:30–18:00 (Tentative)
Tuesday, September 3   9:00–18:00 (Tentative)
Wednesday, September 4   9:00–18:00 (Tentative)
Dismantle Wednesday, September 4 18:00–20:00 (Tentative)
Thursday, September 5 8:00–13:00 (Tentative)
  • Opening time, Set-up time and Dismantle time might be changed.

 

Exhibition Costs ※For details on exhibitions, please click here.

Booth Type Event Hall New Hall Number of
Booths
Unit Price
(Tax excluded)
Booth size
3m X 3m
38 32 70 ¥ 350,000
Booth size
3m X 2m
16 32 48 ¥ 250,000
Sponsor
Booth size
3m X 3m
24 0 24 -
Total 54 64 118 -
Event Hall New Hall Number of Booths
Booth size
3m X 3m
38
Booth size
3m X 3m
32
Booth size
3m X 3m
70
Booth size
3m X 2m
16
Booth size
3m X 2m
32
Booth size
3m X 2m
48
Sponsor
Booth size
3m X 3m
24
Sponsor
Booth size
3m X 3m
0
Sponsor
Booth size
3m X 3m
24
Total
54 64 118
Unit Price (Tax excluded)
Booth size 3m X 3m: ¥ 350,000
Booth size 3m X 2m: ¥ 250,000

*The number of booths is estimation.

  • Minimum of one booth is accepted.
  • Number of the required booths: 118 booths (except for sponsors)
  • Exhibition space will be assigned by the Organiser.
  • If an exhibitor is a small scale museum or Non-profit organization, please feel free to contact the Secretariat about exhibition.
国立京都国際会館 出展のご案内イメージ イベントホール・ニューホール

 

Kyoto International Conference Center ground floor plan

View pdf file

 

Acceptance Policy/ Booth Allocation

  • Exhibit space will be confirmed once the exhibit application form and payment have been received and the application has been verified. Booths will be assigned on a “first come” basis. Sponsors have priority over Exhibitors for booth selection and a number of booths on the exhibit hall floor are held for this purpose.
  • The required signature of an authorized signing authority from the Sponsor or Exhibitor to the Exhibition Application Form shall be binding to the acceptance of all conditions of the Exhibition.
    While every effort will be made to accommodate requests for specific exhibit space, the Congress Organiser is responsible for the assignment of exhibit space with due consideration of objects, forms, weights, and the number of booths.

 

Terms of payment

  • Upon acceptance and approval of application for exhibiting, an invoice will be sent by the Congress Secretariat. Exhibit space will be confirmed once the Exhibition Application Form and payment have been received and the application has been verified.
  • Invoices issued shall be payable in full. Please burden all of bank transfer fees for both your and overseas bank at your expense.
  • Should more exhibit space than was originally applied be required and the Congress Secretariat is able to allocate additional space, the additional sum owing shall be payable immediately.
  • Application period
    From May 1st 2018 to May 31st 2019

 

Cancellation Policy

  • Cancellation must be in writing.
    The organiser reserves the right to re-sell any Exhibit booths after the cancellation is confirmed.
    Please note exhibition fee is not refundable for the cancellation.

 

 

Exhibition application form

Exhibition application form (Excel) Exhibition application form (PDF)

 

For Inquiry

*For details on exhibitions, please click here.
 We will send you a guide with more details.

Congress Secretariat (c/o Congress Corporation)
 3-6-13 Awajimachi, Chuo-ku, Osaka 541-0047, Japan
 TEL : 81-6-6229-2561
 FAX : 81-6-6229-2556
 E-mail : icom2019@congre.co.jp

ICOM KYOTO 2019 Organising Committee ICOM KYOTO 2019 Office
 Kyoto National Museum, 527 Chaya-cho, Higashiyama-ku, Kyoto, 605-0931, JAPAN
 TEL : 81-75-561-2127
 FAX : 81-75-561-2131
 E-mail : office@icomkyoto2019.kyoto