ICOM Kyoto 2019

25th General Conference

1-7 September 2019

Registration Guidelines

Registration Period

Early Bird Registration: By 30 April, 2019, 24.00 JPT
        By 10 May 2019, 24:00 JPT
        Early bird registration is closed.
Advance Registration: 1 May, 2019 11 May 2019 – 31 August 2019, 24.00 JPT
Onsite Registration: 1 September 2019 – 9 September 2019

Registration Fee (8% tax included)

  Early Bird Rate
(By 10 May 2019)
Advance Rate
(11 May 2019 –
31 Aug. 2019)
Onsite Rate
(1 Sep. 2019 –
9 Sep. 2019)
ICOM Member
(Country 1 or 2)
¥ 43,000
(€ 330)
¥ 56,000
(€ 430)
¥ 68,000
(€ 523)
ICOM Member
(Country 3 or 4)
¥ 31,000
(€ 238)
¥ 43,000
(€ 330)
¥ 56,000
(€ 430)
Non-Member ¥ 56,000
(€ 430)
¥ 68,000
(€ 523)
¥ 81,000
(€ 623)
Accompanying Person ¥ 31,000
(€ 238)
¥ 37,000
(€ 284)
¥ 43,000
(€ 330)
Student ¥ 31,000
(€ 238)
¥ 37,000
(€ 284)
¥ 43,000
(€ 330)
Day Pass
September 2, 3 and 4
(Up to 2 days)
¥ 10,000
(€ 76)
¥ 10,000
(€ 76)
¥ 12,000
(€ 92)
Early Bird Rate
(By 30 Apr. 2019)
Regular Rate
(1 May 2019 – 31 Aug. 2019)
Onsite Rate
(1 Sep. 2019 – 9 Sep. 2019)
ICOM Member (Country 1&2)
¥ 43,000
(€ 330)
¥ 56,000
(€ 430)
¥ 68,000
(€ 523)
ICOM Member (Country 3&4)
¥ 31,000
(€ 238)
¥ 43,000
(€ 330)
¥ 56,000
(€ 430)
Non-Member
¥ 56,000
(€ 430)
¥ 68,000
(€ 523)
¥ 81,000
(€ 623)
Accompanying Person
¥ 31,000
(€ 238)
¥ 37,000
(€ 284)
¥ 43,000
(€ 330)
Student
¥ 31,000
(€ 238)
¥ 37,000
(€ 284)
¥ 43,000
(€ 330)
Day Pass September 2, 3 and 4 (Up to 2 days)
¥ 10,000
(€ 76)
¥ 10,000
(€ 76)
¥ 12,000
(€ 92)

Registration fees will be charged in Japanese Yen. The Euro amounts listed above are given for reference only, based on the exchange rate 1 Euro = JPY 131.

Category

  1. ICOM Member: The registration fee for individual ICOM member participants includes admission to all keynotes and committee sessions, Museum Fair and Expo Forum, opening ceremony and party, closing ceremony and party, lunch, social events, excursions, congress bag, programme book, and 7-day Kyoto city bus and subway pass.
    *Participants residing in Category 3 and 4 countries (click here to see categories) will be eligible for discounted fees.
     
  2. ICOM Institutional Member: If your museum is an ICOM Institutional Member, it can register up to three (3) representatives as ICOM members for participation to the General Conference. Staff who have not been registered as designated representatives cannot register for the conference as ICOM members. Please contact your National Committee well in advance if you need to change the names of designated representatives from your institution. Please also ask your National Committee for an ICOM Institutional Member list if needed. Registration arrangements may be done by persons other than the representative themselves. The registration fee includes everything listed under “ICOM Member” above.
     
  3. Non-Member: The registration fee for non-member participants includes admission to keynotes and committee sessions, the Museum Fair and Expo Forum, the opening and closing ceremonies and parties, lunch, social events, excursions, congress bag, programme book, and 7-day Kyoto city bus and subway pass.
     
  4. Accompanying Person: Only one accompanying person may be registered per participant. Accompanying persons will have restricted access to the conference. Th­e registration fee includes access to opening party, closing party, Museum Fair and Expo Forum, lunch, social events, excursions, and 7-day Kyoto city bus and subway pass.
    *Th­e following are not included with accompanying person registration: access to any sessions, opening ceremony, closing ceremony, congress bag and programme book.
     
  5. Student: Students must be enrolled in a university and provide a valid student card or letter of enrollment in order to qualify for this discount.
    *Th­e student registration fee includes the following: access to all sessions, Museum Fair and Expo Forum, opening ceremony and party, closing ceremony and party, lunch, social events, excursions, congress bag, programme book, and 7-day Kyoto city bus and subway pass.
     
  6. Day Pass: Day passes are available only for 2, 3 and 4 September. Passes may be purchased for up to two (2) of these days.
    *­The day pass includes access to all events held on the selected day(s), including the following: sessions, Museum Fair and Expo Forum, opening ceremony and party, lunch and social events. Th­e congress bag and programme book are not included.
     

Methods of Payment

  1. Credit Card (VISA / Master Card / American Express)
  2. Bank Transfer (only possible until 1 August 2019)

Bank transfers must be paid within 1 month of registration. All payments must be received before the payment deadline for that registration category; otherwise, the next level registration fee will automatically apply.

Cancellation Policy

Notification of cancellation must be made in writing and sent to ICOM Kyoto 2019 Registration Department by email (icom2019@kit-group.org) or by fax (+49 (0) 30 24603 399).

Refund will be made for cancellations according to the policy below.
 By 30 June, 2019: Handling fee 50%
 On or after 1 July, 2019: Handling fee 100%

Group Registrations

For group registrations of 10 or more delegates, please read the procedure, fill in the registration form and name list, then send them to ICOM Kyoto 2019 Registration Department by email (icom2019@kit-group.org).

Visa Requirement

It is the sole responsibility of the attendee to take care of his / her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. Secretariat for the ICOM Kyoto 2019 (c/o Congress Corporation) will not directly contact embassies and consulates on behalf of visa applicants. Please check the Japanese Ministry of Foreign Affairs:

URL: http://www.mofa.go.jp/j_info/visit/visa/index.html

Visa applicants who need support from Secretariat for the ICOM Kyoto 2019 (c/o Congress Corporation) should contact at icom2019-reg@congre.co.jp by the end of July at the latest.

 

Register Now

Registration procedure manual for your reference